Overview
Medical Automation Technologies, LLC operates the DocuRounds service for clinical documentation and transcription support. Use of the authenticated DocuRounds application to process Protected Health Information requires acceptance of a Business Associate Agreement.
Contracting Entity
The contracting entity for the Business Associate Agreement is Medical Automation Technologies, LLC. It is the same Oklahoma limited liability company formerly named EDSCRIBE PRO LLC, also styled EDScribe Pro LLC. An amendment of its articles of organization was filed with the Oklahoma Secretary of State on October 28, 2026. The amendment changes the company name only. It does not form a new company. Agreements made in the former name remain agreements of Medical Automation Technologies, LLC.
BAA Acceptance
The Business Associate Agreement is presented for electronic acceptance (click-to-accept) within the DocuRounds authenticated application. It is executed under the Electronic Signatures in Global and National Commerce Act (ESIGN) and the applicable state Uniform Electronic Transactions Act (UETA). It does not require wet-ink signatures, notarization, or per-workforce-member execution.
BAA Version
The current Business Associate Agreement template is version 1.2, which includes:
- HHS sample BAA provisions (published January 25, 2013)
- State-law contract formalities (notices, governing law, venue, amendment, assignment, severability, and other terms)
- Safe Harbor de-identification provisions under 45 CFR 164.514(b)(2)
- Sequential re-identification codes under 45 CFR 164.514(c)
- 15-day breach notification to Covered Entity
- 30-day cure period for material violations
Version 1.2 does not promise Expert Determination de-identification unless a written expert opinion is later attached. It does not call a Limited Data Set de-identified. It does not authorize mining of live Protected Health Information.
Governing Law and Venue
The Business Associate Agreement is governed by the laws of the State of Oklahoma, without regard to conflict-of-law rules, except that the HIPAA Rules control on any HIPAA question. The state and federal courts of Oklahoma are the exclusive venue for disputes arising out of the Agreement, except for proceedings by the Secretary of Health and Human Services.
Notices
Formal notices under the Business Associate Agreement, including breach and security incident reports, must be sent in writing to:
Medical Automation Technologies, LLC
620 Wedge Dr.
Stillwater, OK 74075
Email: support@docurounds.com
Related Policies
For information on data handling, retention, and deletion, see the Privacy Policy. For terms governing use of the DocuRounds service, see the Terms of Use.
Questions
For questions about the Business Associate Agreement or HIPAA compliance, contact support@docurounds.com.